Aim High Children’s Services

Child Care Safety Plan

For the

New York City Department of Health and Mental Hygiene

Bureau of Child Care





·        Evacuation Route:

Describe your secondary means of egress: There are two secondary means of egress from the first floor. One is a ramped exit which is equidistant between the office, speech therapy room and the first floor classroom leading outside the building. Another exit leads to the outside play yard and to the street and is equidistant between the office, main entrance and staircase from the second floor. From the second floor, the secondary egress is an emergency door leading to a fire escape which leads to the outdoor and street area. The basement has separate stairs leading directly to the street level.


Describe how the children and staff will exit the building: Evacuation procedures will be prominently displayed on the classroom walls and discussed and practiced to ensure that everyone understands what is expected of them. Monthly fire drills will ensure that children know how to proceed in the event of an emergency. Children and staff will exit the building through the primary means of egress, and in the event that it is blocked, will use the secondary means of egress described above.



Identify the location of all exits and fire extinguishers, and identify an assemblage (safe) area where they will remain during the emergency (or attach a floor and site plan that identifies areas and locations):



See attached floor plan showing exits and fire extinguishers.  During an emergency, the children will be evacuated to PS 249 which is located down the block at 18 Marlborough Rd.


·        Supervision of Children During an evacuation:

Before evacuating the building, the teacher will check the daily attendance sheet to account for each child. The attendance book which has the daily attendance sheet  as well as an emergency card which is updated regularly with names and phone numbers of parent/guardian, pediatrician as well as people authorized to pick up the child will be in the teachers possession throughout the evacuation. Children will be kept in an orderly line when moving to the safe area and the teacher will take attendance again after reaching that space.


  • Proof of Notification of Your Service’s Existence to Your Local Fire Department:

Notification Date: 8/19/20

Ladder Company: Battalion E248

Individual Contacted: Anthony Donnaruma, Inspector


  • Fire Drill Schedule: Monthly fire drills, with the exception of September which will have two, will ensure that children know how to proceed in the event of an emergency.


  • Process for notifying DOHMH and parents of emergency situations.


Means of Communication: Parents will be contacted by phone in emergency situations. If there is no answer at the primary number, the additional emergency contacts will be notified. The DOHMH contact person will be notified by phone as well and emailed if there is no direct contact.


Individual(s) responsible for communication: Teachers will be responsible for contacting the families of students in their classes. The administrative assistant assigned will be responsible for contacting DOHMH.


Timeframes for Notification: Immediately upon arrival at safe location




·        Method for maintaining children’s health records


Initial health screening: Every child in our program must have a current medical examination by a pediatrician on file before being admitted to school. Missing information will be followed and obtained by the administrative assistant assigned.


Children’s medical histories- include immunization tracking: As part of the initial screening procedures, children’s medical history and immunization record will be requested prior to admission to the school. All vaccinations must be up to date unless there is a medical reason filed on an official form as to why the vaccination was not given. In addition, the program will use the CIR system in order to update and maintain current records.


Process for addressing individual children’s special needs and restrictions on activities: Every child’s medical history will be in their file as well as documentation on an individual child’s restriction on activities, medications, and special needs.


  • Daily health surveillance procedures


Staff responsible for observing child’s health: Teachers perform a daily health surveillance of all children in their class upon arrival and record any information on the daily health check form. If information needs to be added during the day, they will do so.


Documentation procedures for observed injuries: All injuries will be recorded on an Accident/Incident form by the person in charge of the activity and responsible for the students at that time. A separate form explaining what was observed will be obtained from all witnesses.


  • Procedures for supervision of ill and injured children


Assessment and evaluation of children:

When a child becomes ill, it is the responsibility of the classroom teacher to notify the administrator/supervisor in charge. Working together, the teacher and supervisor will determine what, if any, emergency services are needed, whether first aid should be administered, if additional medical support is necessary, and follow up with the parent and other agencies as required.



Area of isolation:

If it appears that the child does not need to be removed from the classroom, a quiet and removed space in the room will be provided. If it appears necessary, the child will be moved to an isolated but supervised area of the building.


Staff assignment schedule:

Classroom staff will be assigned to supervise any child who becomes ill or injured. Assignments will be done on a rotating basis and as needed.


Parent notification procedure:

Parents will be notified upon identifying an ill or injured child and after the initial evaluation has been completed by the supervisor/administrator and the classroom teacher. Emergency contact sheets will provide for the information necessary to contact members of the family as recorded.


  • Medication administration:

Is your program certified to administer medication: NO

If yes: Individual(s) certified and assigned to administer medication


Staff Member           Role               Assignment Schedule



Procedure for administering medication:


  • Procedures for providing basic first aid:

RN or LPN on staff:      NO

If no, staff title and role of person responsible for administering first aid:

  • Name: Each of the classrooms has staff that is certified in administering first aid.
  • Title/Role: Teacher/Teacher Assistant/Paraprofessional/Administrator



In the event of an injury, the classroom teacher will notify the administrator/supervisor. Together they will evaluate the situation along with the person(s) certified to administer first aid. While first aid measures are being administered the parents will be notified about the incident. Once the child is considered stable and the situation affords the opportunity, all staff involved and/ or witnessing the incident will complete an accident/incident report form. This form will be filed with the administrator/supervisor, a copy will remain in the file, one sent to the parent, and if needed, copies forwarded to other agencies.



  • Identification of staff certified in first aid and CPR

Certified staff member(s):                        Certification Date:



  • Procedures for handling and reporting medical emergencies and outbreaks:


If there is a medical emergency or outbreak:

o   Health care officials will be notified by phone immediately.

o   First Aid will begin immediately.

o   A student with possible contagious illness will be isolated.

o   Gloves will be used when any contact with bodily fluids occur.

o   Parents will be notified by phone as soon as a child is determined to be unwell. If a parent is unreachable, other authorized family members will be called.


  • Availability of medical and nursing services:

When additional medical and/or nursing services are necessary, 911 will be notified.


  • Procedural precautions for protecting against blood borne pathogens:

All staff will be trained in protecting against blood borne pathogens. Appropriate personal protective equipment will be available to eliminate the person to person spread of blood borne pathogens and the appropriate disinfecting and sterilization procedures applied to areas that need to be cleaned.


  • Location and procedures for storage of medication and first aid supplies:

First aid kits and supplies are available and stored in each classroom in a safe area. There are additional supplies when needed for distribution that are kept in storage facilities with locks which can be accessed by supervisory/administrative staff.


  • Process for reporting staff illness and injuries:

All staff are required to report an illness or injury to the supervisor/administrator in charge. Depending on the nature of the illness or injury, first aid can be administered in the school, additional medical help summoned through 911 if the injury or illness is severe, and the staff member can be directed to go home and/or seek outside medical attention after an incident/accident report is filed.




  • Obtaining and documenting information regarding allegation:

According to procedures for reporting child abuse allegations, any staff member who suspects abuse must call the child abuse hotline as all staff members are mandated reporters. They are not to conduct investigations, but rather explain to child protective services what was observed to suspect abuse or maltreatment.


  • Assessing if there is reasonable cause to suspect if the alleged incident occurred:

Staff will be encouraged to inform the educational director about the suspected abuse in order to obtain and document information regarding the allegation as directed by child abuse hotline personnel. In accordance with Child Abuse/Maltreatment training, information will be gathered from all available resources to determine if there is a reasonable cause that the alleged incident occurred, if directed by child protective services personnel.


  • Reporting the alleged incident to the State Central Register and the DOHMH-Bureau of Child Care:

According to directions provided during child abuse/ maltreatment training, the incident will be reported by calling State Central Register to file a complaint as well as other responsible agencies  i.e. DOHMH. These calls will be followed by a written report as required.


Corrective Action Plans


All child care programs must submit a corrective action plan that identifies the steps taken to protect children in their care, in the event that a staff member: is alleged to have abused or maltreated a child, has a substantiated incident of child abuse or maltreatment, has an arrest or criminal conviction, has been involved in the death or serious injury of a child or at such time that the Department determines that corrective action is required. Corrective action plans must include the following:


  • A general description of the alleged incident and the date it occurred
  • Age and  gender of child/children involved
  • The staff member involved and their responsibilities related to the child supervision or potential for unsupervised contact with children.
  • Steps taken to protect the well-being of children in your care while the alleged incident is under investigation.


The department will provide a separate guideline with more detailed information for the development, content and submission of corrective action plans.





A program’s general safety procedures must provide a description of activity taken to eliminate safety hazards and provide for injury prevention. It shall also include staff schedules that allow the program to maintain supervision of children at all times and comply with the staff to child ratios required by Article 47. The plan of supervision must address both on and off site activities and include:


  • Supervision during child development activities: both recreational and academic: During all child development activities both recreational and academic, each class will maintain the number of staff assigned in accordance with regulations established by governing agencies. Classroom teachers, teacher assistants and paraprofessionals will provide supervision to their class of students throughout the school day, during both on- and off-site school activities. Classroom staff follows the daily class schedule during the hours that children are in school (8:30 am-2:50 pm), and are assigned to the same group of children every day.


  • Rest and sleep hours: The school has established the same rest/sleep period for all its classes. During that time supervision is maintained by assigned classroom staff in order to ensure safety standards and provide for a hazard-free period.


  • Transportation of children: All children are accompanied by classroom staff upon their arrival and until their dismissal. Children are always accompanied by classroom staff when moving within the building. Children are accompanied when they need to use the bathroom, activities within the building which require leaving the classroom, as well as in the attached playground, and on neighborhood walks.


  • Handling and storage of hazardous materials and other products: Any materials which might be considered hazardous and/or unsafe for children’s use are stored out of the reach and sight of students. They are not used in the immediate vicinity of children, are handled only by staff with appropriate safety precautions, and as much as possible, when children are not present in the area designated for use of such materials.


  • Fall prevention devices: Regular inspections of the building and attached playground ensure that obstructions or impediments to safe building use are corrected as soon as they are discovered/reported. Handrails for student use are part of the safety design for children moving between floors in the building.  




All program staff, volunteers, and other people who have, will have, or have the potential for substantial contact with children must be trained in Child Abuse/Maltreatment Identification and Prevention every 24 months. Infant/toddler and night staff must also receive Sudden Infant Death Syndrome (SIDS) and Shaken Baby training. All teachers must receive training in infection control and reporting infectious diseases. Additionally, all Assistant Teachers must receive a total of 15 hours of training in health and safety and early childhood development every 24 months. Each program must provide a plan for how staff will meet training requirements of Article 47. The plan must include:


  • Schedule for staff training: All program staff and others who have the potential for substantial contact with children must submit verification and maintain timely certification in Child Abuse/Maltreatment Identification and Prevention within every 24 month period. All program staff must submit verification of training in Infection Control and Reporting Infectious Diseases before beginning work and attend in-school professional development sessions regarding this matter. Teaching staff, including teaching assistants must attend 4 professional development days during the year, provided within school which addresses the health and safety of our school as well  early childhood development. Teachers and assistant teachers, are assigned to attend 3 days of UPK training, which are scheduled by the Department of Education during the school year.
  • The number of staff to be trained and their roles within the program: Administrative staff are frequently involved as trainers in addition to Department of Education instructional personnel and other professional specialists. All classroom teachers, teacher assistants, paraprofessionals, related services staff and administrators are expected to attend all relevant trainings. At the present time there are 5 classroom teachers, 20 paras and TAs, 3 related service providers and up to 4 administrators.   
  • Process for monitoring staff’s compliance with training requirements: Attendance is taken at all meetings and an agenda distributed to all attendees. Compliance with training requirements is stressed and daily supervision of activities allows for the review of compliance with training requirements.




Please describe your process for informing parents of:

  • Reporting and management of illness and injuries:
  • Emergency evacuation plan:
  • Lost Child plan
  • Fire safety and fire drills
  • Evacuation procedures
  • Supervision during offsite activities


The safely plan which includes all the information listed above, is posted on the school’s website. Parents are encouraged to review this material on the website and contact the school with any questions or concerns. In addition, more concise information is available to parents in the school bulletin which is distributed to parents at the beginning of the school year.





We do not offer aquatic activities as part of the school program and do not participate with our students in any swimming and/or aquatic activities.










Missing or abducted child:

If a child is not accounted for at any time, the director/administrator in charge should be notified immediately that the child is missing, and the staff member responsible for the child should search the premises for him/her.  Each area where a child could potentially hide should be searched, as well as the outdoor area around the school. The Director/administrator in charge will order a lock-down procedure to begin. All exits will be monitored by employees letting no one in or out of the facility.


The staff member who was responsible for reporting the lost child, should also double-check to confirm the child was not picked up by the parent or guardian.


If the child has not been found, the staff member responsible for the child, with the Director/administrator in charge, will call 911 since s/he will have the best knowledge of what the child was wearing that day, along with other distinctive features.  The following information should be available:


  • Child’s name, age, height, weight, date of birth, and hair color
  • Child’s clothing that sh/e was wearing that day, along with any other identifying features
  • The time at which the child was noticed missing
  • If child abduction is suspected, were there any suspicious vehicles or persons located around the Aim High facility? If so, what was the appearance of the person or vehicle?


The Director/administrator in charge will notify the parents/guardians that their child is missing from the school.

While the police are in route, the staff at Aim High will continue to search the facility and surrounds for the missing child.  The staff should look in every cabinet, closet, cubby and any other location where a child may hide.


The Director/administrator in charge will stay on the facility premises at all times to be the contact person for the police department, the missing child’s parents and other agency personnel.


The police will be asked to activate an Amber Alert by the Director/administrator in charge.


If the child is found prior to the arrival of the parents and/or police, each will be called with the updated information.


The director or designated administrator will contact the Mandated Reporters Hotline  and DOHMH within 24 hours of a lost child incident whether or not the child is found.







At Aim High Children’s Services, we maintain appropriate staff to child ratios on any trip. The educational director or designated administrator will serve as the trip coordinator. All children will wear identifying necklace tags that list the program contact information.  The teachers will carry a list of all emergency contact information for each child when on a trip.  Attendance will be taken before leaving the school, during travel, upon arrival at their destination, before leaving their destination, during their return travel as well as their arrival at the school.  During all trips the teacher will maintain contact with the school by cellphone. 


In case a child is discovered missing on a trip, the teacher will conduct a preliminary search of the surrounding area. If the child is not found immediately, the teacher will contact the school, and emergency procedures will be instituted. The school Director/administrator in charge will call 911 to report the missing child and provide descriptive information to identify the child, as well as the location from which the child has appeared missing. The phone number of the child’s teacher will be given to the police so they can contact him/her for any additional information they may need.


The teacher will be directed to stay at the site where the child was reported missing until the police contact him/her. The Director/administrator in charge will contact the parents/guardians, report the incident and suggest that they remain at home awaiting further direction from the police. Depending on further instructions from the police, the teacher and students will either be directed to return to school, or remain at the site until the police tell them to return to school.


Additional directions to school staff and the families will be updated as the police review the situation and instruct us. Continued communication with the family/families will continue by the Director/administrator in charge.


All regulations will be followed to ensure that information is shared with appropriate agencies/individuals and the DOHMH will be contacted within 24 hours of any lost child